Property Data Administrator
About the role
The Property Data, Programmes and Systems team is responsible for managing the investment, completion and compliance data in our housing IT systems. You will assist the Property Data Manager provide assurance and report technical and safety information to maintain the performance of our assets and update statutory compliance within the Asset Management function. You will ensure that the information required is maintained and available, ensuring that the “Golden Thread” of works undertaken to our buildings is maintained.
This role directly supports Camden’s ambition to have decent, safe, warm and family-friendly homes to support our communities. Also, that by 2030 Camden’s estates and their neighbourhoods are healthy, sustainable and unlock creativity. This role will help ensure that our buildings are safe and we can demonstrate that to key stakeholders and residents of our homes. You will help in ensuring that this information is easily accessible.
About you
You will have a keen interest in data and ensuring that it is maintained and easily accessible to key stakeholders. Specific responsibilities will include:
•Provide an effective administrative support function based in the Property Management division ensuring that full support is provided in a consistent and professional manner. You may be required to cover other Property Administration roles across the Property Management division. Ensuring that staff absences are covered through the team’s knowledge of all areas of work.
•Accurately update and maintain the property records relating to compliance and completed works including document management and processing of certification, ensuring that the “Golden Thread” for the Building is maintained.
•Accountability for making sure all relevant IT systems are updated to reflect programme commitments, programmes of work completedand then actual programme out-turns and any other changes necessary to the accuracy of survey and other data is maintained over time.
•Working with the Property Data Manager to put in place and maintain a golden thread of information for all Buildings as required by legislation and regulatory reform. Having a golden thread will mean that those people responsible will have easily accessible, reliable, up to date and accurate information. Ensuring that any works carried out are captured and recorded to maintain the “Golden Thread” for the building and that all data is held about a building that allows someone to understand a building and keep it safe; information management to ensure the information is accurate, easily understandable, can be accessed by those who need it and is up to date.
•Be pro-active in identifying and recommending appropriate current technology and solutions in the development and maintenance of our housing data.
Work Environment:
•The post holder will be based at Holmes Road and/or other Camden offices and may be required to undertake site inspections or other visits in connection with the management of the work.This may be to any residential property managed By Supporting Communities Directorate across the Borough and could involve climbing ladders and inspections from scaffolding.
•To liaise with various teams and services across the directorate and external organisations. Key contacts are likely to include: residents, contractors, members, senior management, and consultants.
•The post holder will assist in the preparation of reports that contain complex technical background, analysis and solutions for inclusion into papers being produced for senior managers and Council meetings.
•The post holder will be required to use IT including PCs, laptops, mobile phones, cameras and implements related to construction works. They will also be expected to utilise handheld mobile devices for the purposes of inspection on site and data input.
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