Business Coordinator & Junior PA

Business Coordinator & Junior PA

London

Salary: £30,000 - £35,000 based on experience

Polaris is a growing digital consultancy entering its next phase of scale. We now have leaders emerging across sales, marketing, and delivery and we’re looking for a Business Coordinator & Junior PA to help tie everything together.

You’ll work directly with the Managing Director, acting as their eyes and ears across the business, supporting operations, sales, systems, reporting, recruitment, and day-to-day coordination.

This role is ideal for someone early in their career who is highly organised, analytical, and ambitious, and wants real exposure to how a consultancy is built and scaled.

Business Coordinator & Junior PA - Business Coordination & Operations

• Support the MD in establishing clear reporting lines, responsibilities, and operational rhythms across departments
• Act as a central coordination point between sales, marketing, operations, and leadership
• Support on financial planning by managing budgets and financial trackers
• Maintain visibility across key business activity and flag risks, blockers, or delays
• Support planning cycles, internal meetings, and follow-ups to ensure actions are completed
• Help document processes and improve consistency across how the business operates
• Managing a social budget to ideate and arrange social events for the business
• Business Coordinator & Junior PA - Systems & Reporting (Zoho)
• Learn and actively use Zoho CRM, Zoho Projects, and related tools across:

Sales

Operations

Marketing

• Maintain accurate data and ensure systems are being used correctly
• Produce regular reports and spreadsheets to support decision-making
• Track pipeline activity, utilisation, project status, and operational metrics
• Support the MD with ad-hoc analysis and reporting

Junior PA & Personal Support to the MD

• Manage the MD’s calendar, meetings, and scheduling
• Organise travel, accommodation, and logistics
• Provide light household and personal administration support where required
• Act as a trusted support function to help the MD stay focused and effective

Business Coordinator & Junior PA - Requirements:

• Min 1 years’ experience in a Personal Assistant / Team Coordinator role.
• Experience of coordinating people and projects using processes with measurable outcomes.
• Excellent Microsoft excel skills, comfortable with numbers and budgets.
• Comfortable with CRM systems, able to navigate how systems work and understand how to improve them for the benefit of the company.
• Must be able to work from Beaconsfield and Central London when required.
• Comfortable working minimum 3 days a week in person.
• Process driven, able to work processes, hold others accountable to processes and create new processes to increase efficiency.
• Excellent communication skills both written and verbal.
• Courteous and professional, able to manage colleagues through a firm but respectful approach.

Package and Benefits

Salary: £30,000 - £35,000 based on experience.

• 25 days holiday - with length of service increases.
• Inclusion in annual profit share.
• Birthday off.
• Loyalty holidays - complete 2 or more years of service at POLARIS and accrue 1 day extra per anniversary (up to 6 days).
• Christmas and New Year staggered hours.
• Company events and social every month and quarter.
• A collaborative and supportive team environment.
• Opportunities for professional development and career growth.
• Flexible working arrangements (hybrid office/remote model).
• Company pension.
• Reporting to: Managing Director
• This is a hybrid role, working a minimum of 3 days a week in person from Beaconsfield.

Start date: ASAP