Assistant Office Manager

Assistant Office Manager, West Malling - £32,000 - £35,000 + Benefits

We are recruiting on behalf of a well-established contractor based in West Malling, delivering projects across London and the South East. Due to continued growth, they are seeking an organised, proactive and detail-focused Assistant Office Manager to join their team.

This is a varied role supporting the Office Manager, Finance Director and wider team, offering excellent long-term development for someone with strong administrative and IT skills.

What you’ll be doing

• Supporting the Office Manager with the day-to-day running of the office
• Maintaining and updating IT systems, Microsoft Office, OneDrive and contract portals
• Liaising with external IT consultants and supporting office/site teams
• Managing company phones, laptops and MiFi units
• Assisting with Cyber Essentials work
• Updating the time management system and adding new staff/projects
• Answering calls, handling enquiries and general office administration
• Organising site set-ups, ordering materials and completing data entry
• Setting up workstations, induction packs and equipment for new starters
• Supporting the Estimator with chasing quotes
• Assisting Directors and team members as required
• Helping to maintain ISO systems and attending audits
• Managing motor fleet administration

What they’re looking for

• Strong IT skills and confidence using Microsoft Office (Word, Excel, OneDrive)
• Excellent communication skills, both written and verbal
• Highly organised with strong attention to detail
• Ability to multitask and work on your own initiative
• Positive, enthusiastic and flexible approach
• Experience in office administration/coordination
• Knowledge of Affinity software is helpful but not essential

Due to location, you will need to be a driver with your own vehicle

Apply now for immediate consideration!

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