Project Coordinator

The role:

Understand a structured project development process and life cycle.Take on challenges and see them through to completion with a positive attitude.Coordinate and facilitate effective team communication.Be self-motivated and highly organised with regard to time and in resources.Demonstrate attention to detail.Understand project objectives and goals, helping team members organise the resources needed.Track / drive project activities to completion, identifying and raising risks and issues where they might impact schedule or cost.Track and administer project financials such as labour, non-labour and capital expenses.Prepare monthly reports to highlight spend variances - planned vs. actuals.Support administration tasks such as creation of Purchase Orders, purchase requisitions, receipt of parts deliveries, end of month processes, and updating project risks budget.Embrace change, look to the future and proactively identify and escalate potential issues.Convey project information and requests clearly and concisely either written or verbally.Work independently with limited supervision.Demonstrate excellent interpersonal skills along with the ability to collaborate effectively with others. Day to day:There is no such thing as a typical day. You will be supported by your manager and team, as well as collaborating with other departments across the business. Activities that you will be responsible for include:Generating the set-up of new projectsCreating project documents and maintaining project records, ensuring they are up to date and easily accessibleSupporting the preparation of project financial reporting and trackingPreparing and distributing project-related communications and updatesSupporting project and programme managersContributing to regular project meetings, helping ensure accountability of team members and individualsCommunicating with stakeholders, ensuring an appropriate escalation of issuesWorking in partnership with the wider business to deliver successful project outcomes.Provide efficient administrative support to functions as required such as:Coordinating meetings, schedules and appointmentsSupporting travel arrangementsRaising and tracking Purchase OrdersLiaising with FinanceDrafting and updating documentationAttending meetings, recording minutes and following up actionsSupporting the implementation of new technologies and toolsSupporting internal and external events as needed

What you need to succeed:

Experience and SkillsExtensive administration experience, ideally within a project-based technology development environmentThe ability to communicate with internal and external stakeholders.Familiarity with project management methodologies, terminology, tools and reportsExcellent skills with Microsoft Word Office, Excel, PowerPoint, Outlook etcExperience with ERP tools, JIRAThe confidence to work with engineering teams.Problem solving abilityA team player