Collections Database Assistant

It’s taking care of the detail that underpins a world-renowned collection.

It’s knowing your accuracy makes a difference. And it’s helping support the ongoing care and presentation of a world class collection. This is what makes working for Royal Collection Trust so different.

Royal Collection Trust (RCT) is in the process of replacing their existing Collections Management System, offering an exciting opportunity to be part of this project in an extraordinary workplace. With around 1 million object records and 360,000 index terms, the records cover the full range of material that forms the Royal Collection.

As a Collections Database Assistant, you’ll play a key role in editing, refining and improving data standards, ensuring the system is ready to support colleagues and share the Royal Collection with audiences worldwide.

Key Responsibilities:

• You’ll develop expertise in the collections management system and Digital Asset Management Systems (DAMS), ensuring object records and images are accurate, consistent and well presented.
• Working through key data fields, you’ll resolve issues, edit records and reconcile data from external sources to improve the overall quality of migrated records.
• Working on index terms, you’ll review, edit and merge index terms, inserting them into hierarchies with a focus on people and organisations to enhance discoverability.
• You’ll standardise formatting in rich text fields so information displays consistently for internal users and across RCT’s Collection Online.
• Collaborating with colleagues, you’ll convert saved searches into permanent groupings and refine how images are displayed in the system.
• Making use of system functionality, you’ll drive improvements in data standards and processes, supporting ongoing data governance and catalogue quality.

Essential Criteria:

• You’ll be confident and committed to quality, accuracy and attention to detail whilst working with large sets of data.
• As an effective communicator, you will be able to build positive relationships with colleagues across the organisation and deliver to users of the collections management system.
• You’ll bring amazing organisational and problem-solving skills which will allow you to keep calm during periods of high workload.
• You’ll possess excellent IT skills, specifically with Microsoft Excel.
• Finally, you’ll enjoy learning from and working as part of a team to deliver exceptional results.
• Whilst experience working with Collection Management Systems or an interest in the heritage sector would be advantageous, it’s your ability to decipher and maintain accurate data, and your capability that we’re looking for.

What we offer:

We know that to deliver our best work; we need to feel at our best. That’s why at the Royal Household we offer a generous benefits package designed to support your wellbeing and life priorities.

• Enjoy 25 days annual leave, rising to 30 days pro rata (plus bank holidays) dependent on the length of time you have worked for us.
• Flexible and hybrid working varies across different roles, and we’ll discuss the options available to you that will suit both your job requirements and individual preferences.
• Our excellent non-contributory pension plan (we’ll contribute 15% and you can contribute more if you wish) is highly valued by our employees, as is complimentary lunch on-site to keep you fuelled throughout the day.
• We also offer a range of leave options to support your life priorities, such as parental pay and leave and volunteering days, as well as benefits to support your physical and mental wellbeing.
• Other perks include 20% off at our Royal Collection Trust Shops and complimentary admission tickets across all our locations, along with many more exclusive employee discounts.