Office Manager / PA

RAM Tracking was established in 2004 by industry experts, it was built on the principles of customer support and technical innovation. With over 105,000 GPS vehicle tracking units on the road for over 22,000 customers, we’re one of the market leaders in the industry.

Constant Innovation

Due to our technical development team being in-house, we are able to not only give our customers cutting edge vehicle tracking systems, dash cameras and fleet management software but also keep these up-to-date and provide regular system upgrades.

Our people management strategy has a strong focus on empowering employees and building a culture in which they feel valued!

The Role

We are looking for a proactive and highly organised Office Manager/PA to take ownership of the smooth running of our Leeds office while providing occasional PA support to a team of 6 C-suite leaders. This is a varied and hands-on role, combining facilities and operations management with some diary coordination, travel booking and administrative support for the leadership team. The ideal candidate will thrive in a busy environment and be happy to turn their hand to any task. You'll enjoy keeping things running efficiently, and be confident building relationships across all levels of the business.

• Oversee the day-to-day running of the Leeds office, ensuring a welcoming and efficient working environment.
• Manage supplier relationships, building management, and facilities contracts.
• Monitor and maintain office supplies, equipment, and workspace requirements.
• Ensure health and safety procedures are implemented and compliance standards are met.
• Act as first point of contact for all office-related queries from staff and external providers.

• Provide limited diary and meeting management support to senior leaders as required.
• Coordinate travel arrangements and logistics for occasional senior leadership events.
• Assist in preparing presentations and reports using PowerPoint and Microsoft Office Suite.
• Handle sensitive and confidential information with discretion.

• Coordinate company events, leadership meetings, and team offsites.
• Support onboarding of new starters, including desk setup and equipment coordination.
• Liaise with IT, HR, and Finance to ensure smooth day-to-day operations.
• Provide ad-hoc administrative support to wider teams where needed.

• Proven experience in office management, facilities management, PA or similar operations role.
• Strong organisational and problem-solving skills with the ability to prioritise and multitask.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Excellent communication and interpersonal skills, confident working with all levels.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Some experience supporting senior leaders (diary, travel, presentations) is desirable but not essential.

• Hybrid: 3 days per week in the Leeds office.
• Flexibility required during busy periods (e.g. leadership events, office projects).

Equal Opportunities

As a global company, we value and respect the diversity of our workforce, aiming to empower everyone to embrace each other's differences. We are committed to creating an inclusive workplace where diversity, equity, and inclusion are integral to our company and culture. We recognize the benefits of a diverse workforce, where creativity and valuing differences enable us all to thrive and sparks innovation.

If you require any help, adjustments and/or support during the interview and offer process then please advise our TA or HR team.

Research shows that women and other underrepresented groups are less likely to apply for a role unless they meet every listed requirement. However, we recognise that skills and experience come in many forms, and we encourage you to apply even if you don’t meet every criterion. If you are passionate about this role and believe you have the right mindset and transferrable skills, we would love to hear from you!