Executive Assistant/Personal Assistant - Glasgow and remote - 11 months+
Executive Assistant/Personal Assistant - Glasgow and remote - 11 months+/RATE: £284 per day inside IR35
(EA, PA, PERSONAL ASSISTANT)
One of our Blue Chip Clients is urgently looking for an Executive Assistant.
For this role you will need to be onsite in Glasgow 2-3 days per week.
Please find some details below:
CONTRACTOR MUST BE ELIGIBLE FOR BPSS
MUST BE PAYE THROUGH UMBRELLA
Role Description:
We are seeking a highly organized and proactive Executive Assistant (EA) to provide comprehensive executive-level support to senior leadership. The EA will manage daily operations, coordinate complex schedules, oversee confidential communications, and act as a trusted partner to ensure seamless execution of business priorities. This role requires exceptional judgment, strong communication skills, and the ability to operate in a fast-paced, dynamic environment with competing priorities.
Key Responsibilities
1. Executive Support & Calendar Management
Manage complex calendars, meetings, and appointments with proactive conflict resolution.
Organize internal and external meetings, workshops, and leadership sessions including agenda preparation and documentation.
Coordinate travel (domestic & international), visas, itineraries, and logistical arrangements.
2. Communication & Correspondence
Serve as the primary point of contact for senior stakeholders, clients, and internal teams on behalf of the executive.
Draft, review, and edit high-quality emails, presentations, reports, and executive communication.
Handle confidential and sensitive information with discretion and professionalism.
3. Meeting & Event Coordination
Prepare briefing packs, pre-reads, and materials for leadership meetings.
Attend meetings to capture minutes, actions, decisions, and ensure timely follow-up.
Assist in organising offsites, town halls, business events, and stakeholder engagements.
4. Operational & Administrative Excellence
Manage expense reports, invoices, procurement, and budget tracking for the executive office.
Maintain and streamline processes for document management, record keeping, and governance.
Coordinate with HR, IT, Facilities, and Finance teams for operational requirements.
5. Stakeholder Management
Build strong relationships across teams, departments, and external partners.
Effectively prioritise communication and act as a liaison between executives and key stakeholders.
Anticipate executive needs and proactively identify issues requiring attention.
6. Business Support & Project Coordination
Support special strategic or administrative projects assigned by the executive.
Conduct basic research, prepare summaries, and support decision-making materials.
Track KPIs, progress updates, and business actions on behalf of leadership.
Required Skills & Experience
Professional Experience
4-10+ years of experience as an Executive Assistant, Personal Assistant, or Business Support Specialist, preferably in corporate, banking, consulting, or technology environments.
Proven ability to manage multiple senior stakeholders in a Matrix organisation.
Technical Skills
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Experience with collaboration tools (MS Teams, SharePoint, Confluence, Zoom).
Ability to prepare high-quality presentations, reports, and business documents.
Soft Skills
Outstanding communication skills (written & verbal).
High emotional intelligence with strong relationship management.
Strong organisational, prioritisation, and time management skills.
Ability to handle sensitive information with absolute confidentiality.
Calm under pressure with a proactive and solution-oriented mindset.
Preferred Qualifications
Bachelor's degree in Business Administration, Communications, or a related field (preferred but not essential).
Experience supporting C-level executives is a strong advantage.
Certifications in business administration or executive support (PA/EA diplomas) are a plus.
Key Attributes for Success
Professional presence and polished communication style.
Ability to anticipate needs and operate with minimal supervision.
Strong attention to detail and accuracy.
Flexibility and adaptability in a fast-moving environment.
Key Outcomes
Smooth, efficient, and professional management of executive workflows.
High-quality stakeholder engagement on behalf of leadership.
Well-organised schedules, travel arrangements, documentation, and operational processes.
Improved productivity and focus for senior executives through effective support.
Please send CV for full details and immediate interviews. We are a preferred supplier to the client.