PA & OFFICE MANAGER FOR DYNAMIC AI STARTUP

We are urgently seeking an exceptional Personal Assistant and Office Manager to support the senior leadership of a rapidly scaling AI technology company based in King’s Cross. This is a brilliant opportunity to join a fast-paced, high-growth environment at a pivotal point in the company’s expansion. Operating at the forefront of enterprise AI and automation and backed by leading global investors, the business is moving quickly and gaining real momentum.

In this role you’ll work closely with the senior leadership team while taking full ownership of day-to-day operations for the London HQ. It’s a high-impact position suited to someone who thrives in dynamic, demanding environments, stays several steps ahead, and brings structure, clarity and pace to senior leaders, while also being the go-to person for all office operations.

You’ll be joining at a moment of hypergrowth, where priorities evolve fast and the expectations are high. You’ll have close involvement with senior leadership, manage critical operational workflows and help shape the culture, environment and operating rhythm of the HQ from day one. It’s a role with real visibility and the potential to be genuinely career-defining.

Due to the fast-paced nature of the business, this position is fully onsite in King’s Cross, Monday to Friday, 9am–6pm, with flexibility to be available outside core hours on occasion. Candidates available immediately will take priority.

DUTIES INCLUDE

• Provide day-to-day PA support to senior leadership, including complex diary and inbox management
• Prioritise urgent matters, manage back-to-back schedules and act as an effective gatekeeper
• Prepare leaders for internal and external meetings: agendas, briefing packs, context and clear follow-ups
• Own meeting preparation and documentation (including agendas, notes, trackers and actions) using Notion or similar tools
• Coordinate international travel, including visas, itineraries and last-minute changes
• Support with operational tasks such as questionnaires, access requests, HR coordination and basic finance admin
• Manage follow-ups proactively so nothing slips and the team stays coordinated and moving forward
• Build and run the operating rhythm of the London office
• Ensure the workspace runs seamlessly: suppliers, vendors, facilities, organisation and day-to-day logistics
• Coordinate onsite days, leadership offsites and visits from global teams
• Lead onboarding for new London hires, working with People & Ops to deliver a five-star experience
• Drive culture-building initiatives, events and rituals that reinforce a fast-paced, ambitious environment

ESSENTIAL CRITERIA

• A minimum of 5 years of experience in PA, EA, office management or operations roles ideally within tech, start-ups or dynamic creative environments
• Experience supporting senior leaders in fast-moving, high-pressure environments
• Exceptional organisational ability with meticulous attention to detail
• Strong written communication, judgement and stakeholder-management skills
• A high degree of discretion and trustworthiness when handling sensitive information
• Ability to anticipate needs, solve problems proactively and remove obstacles
• Tech-savvy and confident learning new systems quickly such as Notion
• Comfortable operating in a high-expectation, high-ownership culture
• Full-time availability, Monday to Friday, fully office-based
• Right to work in the UK
• Excellent, verifiable references
• Immediate availability