TheHousingAllocationsAdministrativeOfficerwillplayakeyroleinsupportingtheimplementationofanewITsystemwithintheAllocationsTeam.Theprimaryfocusofthistemporaryroleistoensurethatexistingrecords,documents,andapplicantinformationareaccuratelydownloaded,saved,organised,andmigratedinpreparationforthenewsystem. Alongsidethis,thepostholderwillprovidegeneraladministrativesupporttomaintainsmoothdaytodayoperationsduringthetransitionperiod. KeyResponsibilities DocumentHandling&DataPreparation(PrimaryFocus) Download,save,andcataloguelargevolumesofdocumentsfrommultiplesources(sharedinboxes,portals,legacysystems). Create,organise,andmaintainstructureddigitalfolderstosupportthemigrationtothenewITsystem. Ensureallapplicantrecordsarecomplete,uptodate,andstoredinthecorrectformatfortransfer. IdentifymissingorinconsistentinformationandflagthistoAllocationsOfficersforfollowup. Supportthecleansingofexistingdatatoensureaccuracy,consistency,andcompliancewithdataprotectionrequirements. Assistwithmappingexistingrecordstonewsystemfieldsorcategories(trainingprovided). Workcloselywiththeprojectteamtoensuredocumentsarereadyforuploadormigrationaccordingtoagreedtimelines. SupportforNewITSystemImplementation AssisttheAllocationsTeaminpreparingdocumentationandrecordsforsystemtestingandgolive. Follownewprocessesandworkflowsintroducedaspartofthesystemrollout. Providefeedbackondocumenthandlingprocessesandhighlightanyissuesencounteredduringpreparation. Helpensurecontinuityofservicebymaintainingaccuraterecordsthroughoutthetransitionperiod. GeneralAdministrativeSupport Managesharedinboxes,downloadattachments,andallocatecorrespondenceappropriately. Preparestandardletters,emails,andnotificationstoapplicants. Carryoutscanning,filing,photocopying,andotherroutineadmintasks. Updatespreadsheets ...