Executive Assistant

Job Title: Operations Administrative Assistant (International Strategy & Growth Team)

Location: Shoreditch (Hybrid – 3 days per week onsite)

Duration: 12 months contract initially

Max. Budget: £42.3k per annum + paid holidays + pension or £220 per day Inside IR35

Role Overview:

• We are looking for a highly organized and proactive Operations Administrative Assistant to support the PMM function in the International Strategy & Growth team. This outstanding position involves providing daily administrative and operational assistance to the Strategy & Operations Senior Manager. It also includes managing the calendar and performing light executive assistant duties for a Senior Director.
• The ideal candidate is meticulous, dependable, and comfortable working with senior collaborators, with the ability to prioritise tasks and maintain discretion. If you are looking for a dynamic environment where you can make a significant impact, this is the opportunity for you!

Key Responsibilities:

Strategy & Operations Support

• Provide administrative and operational assistance to the Strategy & Operations Senior Manager
• Coordinate meetings, take notes during in-person sessions, and track follow-up actions
• Support planning cycles, reviews, and internal reporting processes
• Assist with documentation, presentations, and process coordination across teams
• Help manage workflows, timelines, and task tracking for ongoing initiatives
• Liaise with cross-functional teams (marketing, sales, finance, operations) as needed

Executive & Diary Management (Light EA Support)

• Manage the Senior Director’s calendar, including scheduling meetings across time zones
• Handle meeting logistics such as room bookings, virtual meeting setup, and attendee coordination
• Act as a point of contact for scheduling requests and meeting priorities
• Support travel coordination and expense administration

General Administrative Support

• Maintain organized records, folders, and shared documentation
• Assist with onboarding logistics for new team members
• Support ad-hoc administrative tasks and special projects as required
• Ensure confidentiality and integrity in all interactions

Skills & Experience:

• Previous experience in an administrative assistant or operations coordinator role
• Experience supporting managers and/or senior leaders in a corporate or tech environment
• Strong organisational and time-management skills with high attention to detail
• Confidence working with senior collaborators and handling sensitive information
• Ability to prioritise various tasks in a fast paced environment

Technical Skills

• Proficiency with Microsoft Office (calendar management essential)
• Comfortable using collaboration and efficiency tools (e.g., Teams, Slack)
• Experience with project tracking or documentation tools is a plus

Personal Attributes

• Proactive, dependable, and committed to resolving issues
• Clear and professional communicator
• Discreet, trustworthy, and calm under pressure
• Comfortable working across cultures and time zones

What This Role Offers

• Exposure to strategic marketing operations in a leading global tech organization
• Opportunity to work closely with senior leadership
• A varied role combining operations, coordination, and executive support
• A strong foundation for growth into operations, program management, or EA roles.